๐ Purpose
This checklist is for use after filing GSTR-3B to create manual journals in Zoho Books. These journals ensure your books reflect the actual GSTR-3B return filed โ especially handling reverse charge, input credit availability, and GSTN rounding adjustments.
๐๏ธ WHEN TO USE THIS
Right after filing GSTR-3B each month
All entries are created after filing, but many are backdated to the last day of the return month (e.g., June 30 for the June return filed on July 20)
โ JOURNAL ENTRIES (With Account Flows & Narrations)
๐น 1. Output Taxes Paid or Offset
Auto-created by Zoho Books
- From: Input CGST / Input SGST / Input IGST and/or Cash
- To: Output CGST / Output SGST / Output IGST
- Date: Same as GSTR-3B filing date
๐น 2. Reverse Charge ITC Claimed
Reverse Charge Tax Input but not due Account โ Input Tax Account (CGST/SGST/IGST)
- From: Reverse Charge Tax Input but not due Account
- To: Input CGST / Input SGST / Input IGST (as applicable)
- Date: Last day of the previous month
- Narration: “Reverse Charge for Previous Month”
๐น 3. Input Tax Moved to Not Due
Input Tax Account โ Input Tax Credits but not due account
- From: Input CGST / Input SGST / Input IGST
- To: Input CGST but not due / Input SGST but not due / Input IGST but not due
- Date: Last day of the previous month
- Narration: “Deferred ITC โ Vendor Not Filed or GSTR-2B Missing”
๐น 4. Not Due Input Moved to Claimable
Input Tax Credits but not due account โ Input Tax Account
- From: Input CGST but not due / Input SGST but not due / Input IGST but not due
- To: Input CGST / Input SGST / Input IGST
- Date: Last day of the previous month
- Narration: “Deferred ITC Claimed โ Now Available in GSTR-2B”
๐น 5. Round-Off Input CGST/SGST
Input CGST / SGST โ Round-off Input CGST / SGST
- Direction: May be credit or debit depending on GSTN rounding
- Date: Last day of the previous month
- Narration: “Input tax round-off adjustment based on GSTR-3B payment”
- Discussed and confirmed with Zoho Finance Team via email
๐น 6. Round-Off Input IGST
Input IGST โ Round-off Input IGST
- Direction: May be credit or debit depending on GSTN rounding
- Date: Last day of the previous month
- Narration: “Input tax round-off adjustment based on GSTR-3B payment”
- Discussed and confirmed with Zoho Finance Team via email
๐น 7. Round-Off Output CGST/SGST
Round-off Output CGST / SGST โ Output CGST / SGST
- Direction: May be credit or debit depending on GSTN rounding
- Date: Last day of the previous month
- Narration: “Output tax round-off adjustment for GSTR-3B”
- Discussed and confirmed with Zoho Finance Team via email
๐น 8. Round-Off Output IGST
Round-off Output IGST โ Output IGST
- Direction: May be credit or debit depending on GSTN rounding
- Date: Last day of the previous month
- Narration: “Output tax round-off adjustment for GSTR-3B”
- Discussed and confirmed with Zoho Finance Team via email
๐น 9. Other Journals
As per my current scenario, the above are the only required entries.
Additional journals may be required if new scenarios arise (e.g., credit notes, advances, corrections, etc.)
๐ Quick Reference Journal Table
| S.No | Journal Purpose | From Account | To Account | Date | Narration |
|---|---|---|---|---|---|
| 1 | Output Tax Offset (Auto) | Input Taxes / Cash | Output Taxes | GSTR-3B Filing Date | Auto-created |
| 2 | RCM ITC Claim | Reverse Charge Tax Input but not due Account | Input CGST/SGST/IGST | Last Day of Month | Reverse Charge for Previous Month |
| 3 | ITC Deferred | Input CGST/SGST/IGST | Input CGST/SGST/IGST but not due | Last Day of Month | Deferred ITC โ Vendor Not Filed or GSTR-2B Missing |
| 4 | ITC Restored | Input CGST/SGST/IGST but not due | Input CGST/SGST/IGST | Last Day of Month | Deferred ITC Claimed โ Now Available in GSTR-2B |
| 5 | Round-Off Input CGST/SGST | Input CGST/SGST โ Round-off Input CGST/SGST | As Needed | Last Day of Month | Input tax round-off adjustment (GSTR-3B) |
| 6 | Round-Off Input IGST | Input IGST โ Round-off Input IGST | As Needed | Last Day of Month | Input tax round-off adjustment (GSTR-3B) |
| 7 | Round-Off Output CGST/SGST | Round-off Output CGST/SGST โ Output CGST/SGST | As Needed | Last Day of Month | Output tax round-off adjustment (GSTR-3B) |
| 8 | Round-Off Output IGST | Round-off Output IGST โ Output IGST | As Needed | Last Day of Month | Output tax round-off adjustment (GSTR-3B) |